InterLnkd Privacy Notice

📅 Last updated on 15/03/2023

 

InterLnkd is the first company to match holiday bookings with fashion, beauty, and retail products. Using proprietary matching engine technology InterLnkd seeks to provide our travel partners and their customers product proposals they will need and want for the holidays of interest or recently booked.

📮 Our contact details

Email: hello@interlnkd.com

Address: InterLnkd Limited, 373-375 Station Rd, Harrow HA1 2AW

❓ What is this notice all about?

We want to be completely transparent about how we collect and use your personal data and this privacy notice exists to tell you exactly how we do this.

This notice covers the personal data we process when you use our services. InterLnkd is a data processor under data protection law for the service provided to its business customers. In other circumstances when we decide how and why we process personal data, we will act as a data controller and these types of data processing are covered in this notice as well.

Our privacy notice tells you the journey of your personal data from the moment it enters our systems up until it's time for us to remove it, as well as the various stops it makes along the way.

👇 The different ways we process personal data

• When you use our Travel Partners, Websites and Webform
• 🗂️ What personal data do we collect, why do we collect it, and what legal basis do we rely on?
  
  💡 Personal data is anything that can identify an individual, either on its own or through combining it with other factors that could eventually identify an individual.
  
  When you use our travel partners, they will collect some information from you, such as your name, title, travel destination and email address. This data will be shared with InterLnkd in order for your account to be matched to brands and products our advertising partners offer. InterLnkd will receive your personal data from our travel partners and will act as a data processor for this processing, therefore it is our travel partners’ responsibility to assign a legal basis to this processing.
  
  The same personal data, together with your gender, destination and date of departure can also be collected via our page on our travel partner’s website, which is a white labelled page hosted by InterLnkd. The information is required in order to be matched to an advertisers’ products and services.
  
  
• 🗺️ Where do we store this data?
  
  This information will be stored on several systems, including cloud hosting providers, databases and email delivery systems. The data will also be shared with the various brands you have chosen to purchase the discounted items from.
  
  We use different sub-processors and suppliers to manage our services. If you would like a complete list of the systems where your data resides, please get in touch.
  
  
• ⏲️ How long do we keep this data for?
  
  We keep the personal data mentioned for the duration of our travel partner’s business relationship with us and will remove it in line with our agreed contractual terms.
  
  

• When we raise awareness about business
  
  
• 🗂️ What personal data do we collect, why do we collect it, and what legal basis do we rely on?
  
  💡 Personal data is anything that can identify an individual, either on its own or through combining it with other factors that could eventually identify an individual.
  
  When we raise awareness of our business, we collect contact details to help with our marketing strategy. We use third party companies to collect lead details such as name, email address, contact details, phone numbers, company name, notes and will rely on Article 6(1)(f) of the GDPR - Legitimate Interest for this processing.
  
  
• 🗺️ Where do we store it?
  
  This information will be stored on several systems, including our CRM, video-telephony software programs, cloud computing and collaboration tools.
  
  We use different data processors and suppliers to manage our services. If you would like a complete list of the systems where your data resides, please get in touch.
  
  
• ⏲️ How long do we keep it for?
  
  We keep the personal data mentioned until we have an outcome of our sales process and will remove it in line with our retention schedule.
  
  
• When you apply for a job with us
  
  
• 🗂️ What personal data do we collect, why do we collect it, and what legal basis do we rely on?
  
  💡 Personal data is anything that can identify an individual, either on its own or through combining it with other factors that could eventually identify an individual.
  
  When you apply for a job with us, we will need to collect certain data about you to be able to process your application, such as your personal details, contact details, employment history and any other information you provide to us during the hiring process. The legal basis we rely on for this is Article 6(1)(f) of the GDPR - Legitimate Interests.
  
  
• 🗺️ Where do we store it?
  
  This information will be stored on several systems, including interview scheduling tools and tools used for electronic signatures.
  
  We use different data processors and suppliers to manage our services. If you would like a complete list of the systems where your data resides, please get in touch.
  
  
• ⏲️ How long do we keep it for?
  
  If you are offered a role at InterLnkd, we will send this data to our internal HR systems. Otherwise, we will retain your details for 6 months and remove them afterwards, in line with statutory retention periods.
  
  

👇 InterLnkd’s Website

• When you visit our website
  
  Our website uses cookies and other similar technologies of which you should be aware.
  
  
• 🗂️ What cookies do we collect, why do we collect them, and what legal basis do we rely on?
  
  💡 Cookies are text files placed on your hard drive by a web page server when you visit a website and are saved in your browser's history. They allow the website to recognise your device and store some information about your preferences or past actions. Cookies cannot be used to run programs or deliver viruses to your computer; they are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie.
  
  Below is a list of the cookies we use and the purposes for which they are used:
  
  
• Essential cookies
  
  💡 These are essential to the operation of our website and are integral to the functioning of our Website, therefore they cannot be removed.
•  - Referral Email ID
•  - Travel Partner ID
•  - Product ID
  
  

• Non-essential cookies
  
  💡 These cookies are additional to the the performance of our Website and help us improve the service we provide to you.
  

When you use our website, the non-essential cookies that can be stored on your device are either first party cookies, which are placed and read by us directly while you are using our website or third party cookies, which are set by other third parties we have partnered with.

• First party cookies
  
  These are first party cookies that enable us to monitor and analyse how visitors use our website and generate statistics based on them.
  
  These cookies can be set by Google Analytics. Google Analytics is a web analysis service provided by Google Inc. (“Google”) which uses the Data collected to track and examine the use of our Website, prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualise and personalise the ads of its own advertising network.
  
  

• You can choose not to store Non-essential cookies on your computer when you visit our website, or you can adjust your browser settings to prevent cookies from being saved on your computer. You can find information about how to manage Cookies in the most commonly used browsers at the following addresses: Google Chrome, Mozilla Firefox, Apple Safari, Microsoft Internet Explorer, Microsoft Edge, Brave, Opera.
  
  

🇬🇧 & 🇪🇺 What are your rights?

Your personal data is yours and you have rights in relation to it granted by the UK GDPR, which include:

• 📮 The right to be informed
  
  You have the right to be informed about the collection and use of your personal data, the purposes for processing, retention periods for that personal data and who it will be shared with. We have set this information out in this privacy notice.
  
  
• 🗝️ The right of access
  
  You have the right to ask us for copies of the data we hold about you. If you ask us, we’ll confirm whether we’re processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details).
  
  
• ⛔ The right to object
  
  You have the right to ask us to stop processing your personal information in some circumstances, such as when we are relying on our own (or someone else’s) legitimate interests to process your personal information, when we are processing your personal information for direct marketing or when we are processing your personal information for research.
  
  
• 📝 The right to rectification
  
  You have the right to ask us to rectify the personal information you think is inaccurate or to complete information you think is incomplete. When you ask us to rectify your information, if we’ve shared your personal information with others, we’ll let them know about the rectification where possible.
  
  
• 🧽 The right to erasure
  
  You have the right to ask us to erase your personal information, in some circumstances, such as where we no longer need it or you withdraw your consent (where applicable).
  
  
• 🚫 The right to restrict processing
  
  You have the right to ask us to restrict the processing of your personal information for a period of time in some circumstances, such as where you contest the accuracy of that personal information or object to us processing it. This right is separate from the right to object and will only stop us from using your personal information further, not from processing it. If we’ve shared your personal information with others, we’ll let them know about the restriction where possible.
  
  
• ✈️ The right to data portability
  
  You have the right to ask that we transfer the personal information you gave us to another organisation, or to someone else, in some circumstances.
  
  

You don't have to pay anything in order to exercise your rights. Please contact us by sending an email to hello@interlnkd.com if you wish to make a request under your rights; we have a calendar month to get back to you with a response.

🇺🇸 What are your rights?

• 🗝️ The right to know
  
  You have the right to ask a business to disclose what personal data they have collected, used, shared or sold about you and why it was collected, used, shared or sold. You have the right to this information for the 12 month period preceding your request. The data should be provided in a portable format.
  
  
• ⛔ The right to opt-out of sale
  
  You have the right to ask a business to stop selling your personal information (”opt-out”). With some exceptions, a business cannot sell your personal information if they receive an opt-out request unless you provide authorisation allowing them to again.
  
  
• 🧽 The right to delete
  
  You have the right to request that businesses delete personal information they collected about you and to tell their service providers to do the same. There are some exceptions that allow businesses to keep your personal information.
  
  
• 🚫 The right to non-discrimination
  
  Businesses cannot deny goods or services, charge you a different price, or provide a different level or quality of goods or services just because you exercised your rights under the CCPA.
  
  

You don't have to pay anything in order to exercise your rights. Please contact us by sending an email to hello@interlnkd.com if you wish to make a request under your rights; we have 45 days to get back to you with a response.

💔 How you can complain

If you have any concerns about our use of your personal information, please let us know by:

💡 Emailing us at hello@interlnkd.com, or

💡 Writing to us at: InterLnkd Limited, 373-375 Station Rd, Harrow HA1 2AW

If you are not satisfied with our response or you are unhappy with how we have used your data, you can complain to the Information Commissioner's Office (ICO). You can find the ICO contact details below:

💡 ICO Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, Helpline number: 0303 123 1113.

💡 ICO Website: https://www.ico.org.uk